Kaleidoscope Charter School


Health Clerk/Receptionist
Executive Director

Responsible for overseeing the school’s Health Services program.  Serve as a liaison between school, staff, parents and community in health related matters.

WORK YEAR: 189 days

Health Service:

  • Assist students and staff with health needs while at school, including but not limited to: first aid, medication administration and support
  • Maintain a health service notebook: health concerns, care plans, substitute nurse information, etc.  Update as needed but at least yearly
  • Provide substitute nurse and staff orientation to health service
  • Maintain health service supplies, including various sizes of clothing for emergency student use
  • Disinfect surfaces daily and as needed
  • Laundry health service supplies, used blankets, washcloths, winter hats etc., as needed 
    Health Files:
  • Maintain health files on all students 
  • Ensure medication permission forms are completed, signed and on file on a yearly basis
  • Administration and charting of medications
  • Provide medications needed on field trips and instruct teachers, with special attention to epi pens and inhalers
  • Communicate with family and medical providers as needed 
    Health Concerns:
  • Identify students with medical concerns
  • Follow up on health concerns; talk to parents/guardians, teachers, other staff as needed
  • Provide teachers in contact with said student’s medical information on a need to know   basis
  • Develop health plans for those students who need them
  • Chart health concerns 
    Individual health plans/ Emergency health plans:
  • Assess the need for a plan for students with health/special needs
  • Develop a plan in conjunction with parents/guardians and medical providers as needed
  • Provide copies of plan to parents/guardians, teachers as needed, health file and health service notebook
  • Review plans with teachers
  • Review plans at least annually 
    Immunization compliance:
  • Monitor immunization compliance on all students
  • Document all immunizations in student system
  • Contact parents/guardians with letters and phone calls to insure that all students are in compliance
  • Report non-compliance to administration
  • File immunization report to the state annually 
    Infectious diseases:
  • Monitor infectious diseases within the school population
  • Maintain a log of all infectious diseases in the school population
  • Inform teachers and provide information for parent notification of potential exposure.
  • Notify state as required 
    Health teaching:
  • Provide health education to students and staff as needed.  Topics may include but are not limited to the following:
    • Hand washing/disease prevention;
    • 5th grade Puberty education;
    • Medication use – such as asthma inhalers;
    • Food allergy awareness;
    • Individual health needs: epi pens, seizure precautions.

Emergency health information forms:

  • Maintain student emergency forms
  • Maintain staff emergency forms 
    Emergency planning: 
  • Maintain emergency/evacuation supplies
  • Serve as a member of the safety committee
  • Orient staff to safety procedures 
  • Responsible to oversee the health budget
  • Assist office staff when feasible
  • Has the ability to develop and maintain positive and harmonious relationships with coworkers and other members of the KCS community.
  • Other duties as assigned

Member of the following committee/s:

  • Safety Committee
  • Crisis Management Team


  • Knowledge of principles and process for providing customer and personal services.  This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Knowledge of clerical procedures such as word processing, mailings, designing forms, and other office procedures and terminology.
  • Knowledge of computers and computer programs including Microsoft Office, TIES database program or related applications.


  • Demonstrate a customer friendly attitude toward others.  Follow through to meet the customer’s needs.
  • Prioritize and schedule work tasks. Complete tasks within established deadlines.
  • Produce quality, accurate work. Work productively
  • Maintain an effective organizational system.
  • Demonstrate initiative and flexibility to adjust to unexpected changes in work demands.
  • Admit mistakes and learn from them.
  • Maintain confidentiality.
  • Demonstrate a consistent work attitude. Has an excellent work commitment.
  • Identify the appropriate actions steps to reach goals and carry them out.
  • Maintain a positive attitude in daily routine and in unexpected, stressful, or emergency situations.
  • Demonstrate initiative to make things happen.
  • Desire to expand job knowledge and improve performance.


  • The ability to listen and understand information and ideas presented through spoken words and sentences.
  • The ability to communicate clearly, orally, or in writing.
  • The ability to use a computer, copier/printer, and fax machine.
  • The ability to concentrate on a task over a period of time without being distracted.
  • The ability to assume initiative and work independently.
  • The ability to multi task.
  • The ability to work effectively with people from different backgrounds and cultures.
  • The ability to audit data, pay close attention to details, and recognize errors in accounts payable requests received.


  • Associate’s degree, or comparable experience
  • CPR/First Aid
  • Other required trainings


  • Computer Proficiency
  • General Clerical Skills


  • A clear and demonstrated commitment to Kaleidoscope Charter School’s (“KCS”) mission, which cultivates inquisitive leaders who possess integrity and a passion for learning.
  • Performing assigned responsibilities in a manner consistent with KCS’s established Core Values.
  • Advancing the KCS’s mission and values through careful attention to the key issues of Learning, Environment, and Resources.