Position Title: District Assessment and MARSS Coordinator
Reports to: Director of Curriculum, Instruction and Assessment and Director of Finance
Schedule: 260 Days, 40 hours a week, 12 Month Contract
On-site position with regular hours of 7:00 – 3:30PM
Salary: $62,000 – $68,000
Location: District Office
Job Summary: An employee in this position serves as the primary point of contact on Minnesota Student Reporting and District Assessment Coordinator. This will be achieved by gathering, organizing and reporting information for MARSS. An employee in this position is responsible for the coordination of testing and assessment, performing a variety of technical tasks in support of state and district testing and assessment.
Essential functions of Assessment include but are not limited to the following:
- Perform all duties pertaining to MARSS data – submit required state reports, track enrollment, and complete required MARSS submissions. Communicate with ISD 197 staff and other school districts about students’ MARSS records.
- Provide support, problem solving and training to SIS administrators at each school for district student information system and related applications to ensure all student demographic data and state mandated coding is input in an accurate and timely manner.
- Work with representatives of the state, district vendor, other school districts, administrators, and other staff to ensure validity of the student enrollment data; work with representatives from each school to determine deadlines that will be used by each school, when there are student data reporting requirements.
- Monitor the quality of the district’s student data; research and resolve discrepancies to ensure accurate reporting; identify data problems and how they might be fixed (mass or individual fixes); determine priorities on which errors must be corrected first in order that the district receives maximum funding
- Coordinate required state and federal student information including Civil Rights Data Collection
- Coordinate data and reporting submissions for the Minnesota Department of Education, such as, common course catalog, truancy, graduation assessments and other reports as needs arise
- Assist and train appropriate personnel in the use of enrollment and registration process in addition to conducting training for new features and functionality.
- Supports and coordinates standardized and ad-hoc reporting.
District Assessments (30%)
- Serve as the District Assessment Coordinator for state and district tests and assessments. Coordinates the: administration of state tests within the district, the distribution and return of all test materials, ordering additional material if needed, provides training to district staff to ensure that all personnel assigned to testing are adequately trained in the area of test administration and test security as required by the Minnesota Department of Education. Attends all MDE trainings as a representative of School District 197 on a regular basis to ensure proper understanding of test administration and test security
- Serve as the initial point of contact for state testing administration and provides technical support on state and district testing procedures and security to district staff.
- Provides and supports training on all testing systems including but not limited to MCA, ACT, ACCESS, MTAS, CogAT and FAST.
- Actively participate in the Metro Area Assessment Group (MAG).
Other functions of the job include but are not limited to the following: Other duties as assigned or needed
Knowledge, Skills and Abilities Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 2 – 4 year degree with emphasis on information technology systems, databases, or data management preferred.
- Proficient in MS Office (EXCEL, Access, Word etc) and other data tools.
- Knowledge of state required MARSS reporting
- Must have excellent customer service skills and the ability to communicate effectively both orally and in writing with employees at all levels in the organization as well as with people outside the organization. Proven ability to establish and maintain cooperative and effective working relationships with others
- Ability to work independently with little work direction, to understand expectations, judge the time needed to complete work assignments and organize his/her own work.
- Ability to understand and follow accounting and data privacy rules and regulations related to school districts
- Ability to perform very detailed, accurate work and must have good mathematical ability.
- Must have the ability and proven record of reporting to work on a regular and punctual basis
- Ability to facilitate trainings for state and district assessments with district personnel, giving clear and accurate information for test security training
- Exceptional organizational and communication skills and the ability to deal effectively and respectfully with all levels of district personnel and the public
- Must be self directed and able to prioritize, plan, and organize workflow to handle multiple projects while meeting deadlines
- Proven ability to establish and maintain cooperative and effective working relationships with others
- Demonstrate technical skills including the use of such applications as Word, Excel, Access, Google Apps, and Student Data Management Systems
- Experience working with the Minnesota Statewide Testing program preferred.
- Experience in report writing and editing
- Experience in data analysis, access database and google apps.
Physical Requirements: General office working conditions, primarily sitting, using close vision and talking; frequently using keyboard to input information into computer, reaching with arms and hands; and lifting up to 20 pounds.
It is the policy, practice, and commitment of District 197 to provide equal employment opportunities for all people without discrimination on the basis of race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance, veteran status, or sexual orientation.