Job Description

Job Title:                       Special Education Assistant Coordinator/Compliance Assistant

Department:              Special Education

Supervisor:                    Special Education Coordinator

FLSA Status:              Exempt



Special Education Assistant Coordinators are responsible for leading, organizing, facilitating and supporting special education for the assigned academy or academies. He/she reports to the Special Education Coordinator.  This is approximately 50% of the position. The Compliance Assistant is responsible for assisting the Special Education Coordinator with duties related to third party billing, special transportation, records requests/releases, continuing education requests and early childhood screening.This is approximately 50 % of the position.


Special Education Assistant Coordinator

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Educational Programming


Assign caseloads for special education teaching staff

Supervision of special education teachers and paraprofessionals

Assign paraprofessionals

Provide training and guidance to special education teachers in the roles of paraprofessional supervision

Provide input regarding classroom placement for special education students

Advise Special Education Coordinator of any trends/concerns in special education programming.



Maintain current demographics and data regarding all students on IEPs 

Provide input to IEP teams and building administrators regarding amended consequences for students receiving special education services



Report weekly to Special Education Coordinator

Establish working relations with colleagues, developing effective systems for reciprocal communication about students with special needs.  This includes ongoing communication with building administrators.

Establish regular communication mechanisms with assigned special education team(s).



Assure due process timelines are met

Provide due process training and support for special education teachers in their first year

In conjunction with Special Education Compliance Specialist, review IEPs for compliance

Assure process in place for determining appropriate students for required state testing

In conjunction with Special Education Compliance Specialist, review IEPs for compliance

Member of assigned evaluation team

Member of assigned MTSS team



Coordinate paraprofessional schedules for building

Assure internal coverage for special education teachers and paraprofessional staff when there are staff shortages in the building

Assure appropriate coverage for field trips and special events



Member of assigned academy lead team.

Participates in necessary academy level meetings

Other duties as assigned

Compliance Assistant

Essential Duties and Responsibilities include the following.  Other duties may be assigned.


Third Party Reimbursement (TPR)

Responsible for tracking students eligible to be billed through Third Party Reimbursement

Collecting and processing of Third Party Reimbursement pages from service provider

Tracking payments and recording services for reporting at the end of the year


Student Records 

Responsible for processing record requests and releasing records to outside entities (schools, treatment centers, parents etc)

Responsible for requesting special education records from other districts/schools and uploading these documents to Infinite Campus 


Special Transportation

Liaison with contracted transportation provider(s) providing special transportation documentation and requests 

Responsible for coordinating transportation on district van; including developing routes, and supervising van personnel 

Communication with parents related to special transportation routes and needs


Early Childhood Screening

Responsible for obtaining screening records from other districts,

Assisting Early Childhood Screening Coordinator in scheduling screenings and managing screening documents 

Supervisory Responsibilities

Directly supervises special education paraprofessionals and van personnel.

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s degree required; Master’s degree preferred

Minimum of 5 years working in the special education field or related field required.

Three (3) years in an administrative or supervisory position preferred. 

Minnesota Special Education Licensure

Language Skills

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from students, caregivers, regulatory agencies, or members of the school community.  Ability to effectively present information to top management, public groups, and/or boards of directors.

Mathematical Skills

Ability to calculate 9-figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.  Ability to understand special education finance.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills

Computer and technology skills enabling the incumbent to successfully complete the duties of this position are required.  This includes using a personal computer, instructional technology, and other forms of technology commonly used in a school setting.

Certificates, Licenses, Registrations

Active license as a Special Education Teacher or another professional discipline (e.g. speech therapy, counselor, social worker,) from the MN Department of Education.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear.  The employee is frequently required to walk and use hands to finger, handle, or feel.  The employee is occasionally required to stand. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.